This statement outlines the policy of St Peters Lutheran School (the School) on how the School uses and manages personal information provided to or collected by it.
The School is bound by the National Privacy Principles contained in the Commonwealth Privacy Act.
Collection of personal information:
The type of information the School collects and holds includes (but is not limited to) personal information, which may include sensitive information, about:-
- Pupils and parents/guardians before, during and after the course of a pupil’s enrolment at the school.
- Job applicants, staff members, volunteers and contractors; and
- Other people who come into contact with the School.
This can take the form of:-
Personal information provided by you: The School will generally collect personal information held about an individual, by way of forms completed or amended by Parents or pupils, face-to-face meetings and interviews, and telephone calls. On occasions, people other than parents and pupils provide personal information.
Personal Information provided by others: Sometimes the School may be provided with personal information about an individual from a third party, eg a report provided by a medical or other professional or a reference/report from another school.
Use of Personal Information:
The School will use personal information it collects from you for the primary purpose of collection, and for such other secondary purposes that are related to the primary purpose of collection and reasonably expected, or to which you have consented.
Information from Pupils and Parents: The School’s primary purpose of collection is to enable the School to provide schooling for the pupil. This includes satisfying both the needs of Parents and the needs of the pupil throughout the whole period the pupil is enrolled at the School, for purposes such as:
- To keep Parents informed about matters related to their child’s schooling, through correspondence, newsletters and magazines
- Day-to-day administration
- Looking after pupils’ educational, social and medical wellbeing
- Seeking donations and marketing for the School
- To satisfy the School’s legal obligations and allow the School to discharge its duty of care.
In some cases, where the request of information by the School of a pupil or Parent is not obtained, the School may not be able to enrol or continue the enrolment of a pupil.
Information from or in relation to Job applicants, staff members and contractors: The School’s primary purpose of collection is to assess and (if successful) to engage the applicant, staff member or contractor, as the case may be, for such purposes as:
- Administration of the individual’s employment or contract, as the case may be
- Seeking funds and marketing for the School
- To satisfy the School’s legal obligations, eg, in relation to child protection legislation.
Information pertaining to volunteers: Where volunteers assist the School in its functions or to conduct associated activities, to enable the School and volunteers to work together more collaboratively.
Information for the purpose of Marketing/Fundraising: Marketing and Fundraising for the future growth and development of the School are an important part of ensuring that the School continues to be a quality learning environment in which both pupils and staff thrive. Personal information held by the School, may be disclosed to an organisation that assists in the School’s fundraising eg the Parents & Friends Auxiliary, School Council Sub-committees etc.
Parents, staff, contractors and other members of the wider School community may from time to time, receive fundraising information. School publications, like newsletters and magazines, which include personal information, may be used for marketing purposes.
Disclosure of personal information:
The School may disclose personal information, which may include sensitive information held about an individual to:-
- Another school
- Medical practitioners
- People provided services to the School, including specialist visiting teachers and sports coaches
- Recipients of School publications, like newsletters, brochures etc.
- Parents, and
- Anyone you authorise the School to disclose information to.
Sending information overseas: The School will not send personal information about an individual outside Australia without:
- Obtaining the consent of the individual (in some cases this consent will be implied); or
- Otherwise complying with the National Privacy Principles.
Handling Sensitive Information:
Sensitive Information refers to information relating to a person’s racial or ethnic origin, political opinions, religion, trade union or other professional trade association membership, sexual preferences or criminal record, that is also personal information; and health information about an individual or family.
Security of Information:
The School’s staff are required to respect the confidentiality of pupils’ and Parents’ personal information and the privacy of individuals.
The School has in place steps to protect the personal information the School holds from misuse, loss, unauthorised access, modification or disclosure by use of various methods including locked storage of paper records and pass-worded access rights to computerised records.
The School endeavours to ensure that the personal information it holds is accurate, complete and up-to-date. The School requests that people update their personal information held by the School by contacting the Secretary of the School at any time.
The National Privacy Principles require that the School not store personal information longer than is necessary.
Consents and Access to Information:
Under the Commonwealth Privacy Act, an individual has the right to obtain access to any personal information which the School holds about them and to advise the School of any perceived inaccuracy. There are some exceptions to this right as set out in the Act. Pupils will generally have access to their personal information through their Parents, but older pupils may seek access themselves.
To make a request to access any information the School holds about you or your child, please contact the School Principal in writing. The School may require you to verify your identity and specify what information you require. If the information sought is extensive, the School may charge a fee to cover the cost of verifying, locating, retrieving, reviewing and copying any material requested.
The School respects every Parent’s right to make decisions concerning their child’s education. However there may be occasions when access to information by parents is denied where the release of the information may have an unreasonable impact on the privacy of others, or where the release may result in a breach of the School’s duty of care to the pupil.
Any requests for consent and notices in relation to the personal information of a pupil will be referred to the pupil’s Parents. The School will treat consent given by parents as consent given on behalf of the pupil, and notice to parents will act as notice given to the pupil.
If you would like further information, about management of the personal information the School holds, please contact the Principal